BidRoom
A Project Studio workspace · IFI bid preparation · Transport & mobility
Every requirement evidenced. Every figure consistent.
BidRoom is the project room for IFI tenders — World Bank, EBRD, ADB, AfDB, EIB, KfW, EU External Action. It structures requirements, maps proof, and keeps every fact identical across the pack. It does not write your bid for you.
For bid managers and proposal leads at transport & mobility consultancies preparing donor-funded infrastructure and mobility work.
Problem
Requirement. Evidence. Consistency.
An IFI bid rarely fails because someone “forgot a checklist.” It fails when a ToR line has no proof, a key-expert minimum is missed, or the same figure appears differently in two documents — often before scoring even begins.
Requirement
Every line from the Terms of Reference, Data Sheet, and evaluation grid becomes a single, traceable requirement — with source citation.
Evidence
Every requirement maps to concrete proof: a reference, a CV, a document, a section of the proposal. A requirement without evidence is a visible gap.
Consistency
Each fact exists once and is rendered into every document where it appears — so staffing inputs, dates, and names do not drift between packs.
A gap in any thread risks exclusion before scoring.
Solution
One room. Clear boundaries.
BidRoom is Project Studio applied to the bid. One living room for the opportunity: tender context and firm stock stay structured and usable. Automation drafts and prepares along the axis — you decide what goes out.
BidRoom handles
Requirements, proposal & methodology, input plan, references, CVs, consortium coordination
BidRoom hands off
Person-months per expert per deliverable → financial proposal (export only, one way)
BidRoom does not touch
Fee rates, prices, calculation
The room holds full context on the tender and the firm — enough to answer direct questions about either. Because it can answer, it can also act: capture requirements, map evidence, keep figures consistent — not just react to a checklist.
Stays your room
Connects into what you already use — SharePoint, Teams, email, your meeting-transcript tool — not an island.
Every workspace belongs to one person. They own what goes in and out of it; control never leaves the team.
You stay in the lead. BidRoom drafts and prepares — it doesn't decide. Every proposal section, reference, and CV still needs your sign-off before it goes out.
Not writing your bid — keeping it consistent.
Outcomes
Traceable requirements. Mapped proof. One source of truth.
Requirements extracted from ToR, Data Sheet, and evaluation grid — each with a source
Evidence map linking every requirement to a reference, CV, document, or proposal section — gaps stay visible
Proposal & methodology material fitted to this assignment, including the input plan (staffing schedule / personnel inputs)
Project reference documents and CVs rendered for the donor’s expected formats
Consortium coordination trail — what’s asked, what’s in, what’s missing
Person-months export into the financial proposal — one direction; fee rates and prices stay outside BidRoom
Process
From ToR to a pack that holds together.
Open the BidRoom
Stand up the room for this IFI opportunity; bring in the tender pack (ToR, Data Sheet, evaluation material).
Capture requirements
Break every relevant line into a traceable requirement with source.
Map evidence
Link firm stock (projects, CVs, prior proposals) and partner inputs to each requirement; surface gaps.
Keep consistent and close
Render facts once across documents, track outstanding consortium deliverables, and close gaps until the pack is coherent enough to submit.
Fit
Built for IFI bid teams in transport & mobility.
Bid managers and proposal leads at transport & mobility consultancies — engineering, planning, or policy
Teams preparing tenders under World Bank, EBRD, ADB, AfDB, EIB, KfW development bank, or EU External Action (PRAG, SEA 2023)
Consortium leads who must keep contributions, responsibilities, and deadlines aligned across firms
Firms that need every requirement evidenced and every figure identical across the technical pack — without putting prices in the wrong envelope
Next step
Talk about your next bid.
Bring a concrete IFI opportunity — your real assignment, stock, formats, and consortium setup. We walk the axis with you on that tender: requirements, evidence, consistency.
Hands-on on your live bid — not a platform rollout. And it doesn’t end at submission: win the tender, and the same room becomes the base you run the project from.
Or email Daniel Wolf at daniel.wolf@2moove.de
Book 20 minutes — let's look at your next bid.
Booking link — placeholder